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Surveillance: Reportable Conditions and Reporting Methods 

All hospitals in Ohio that treat children are required to report cases of children from birth to 5 years of age with specific birth defects to the birth defects surveillance system through a secure Web-based application.

Reportable conditions include major congenital anomalies such as neural tube defects, oral facial clefts, cardiac disorders, and chromosome abnormalities such as Trisomy 13, 18, and 21, as well as Fetal Alcohol Syndrome and certain genetic syndromes. Currently, approximately 163 birthing, children’s, and small hospitals across the state report cases to ODH.

The OCCSN system relies on passive case ascertainment whereby hospitals report data to the system after a child is seen. Hospitals may either submit an electronic file of bulk data through a secure Internet transmission, or may elect to manually key in the data through secure Web-based data entry screens. The reports are merged with the child’s birth certificate information, which includes additional information. Collection of this data is crucial for identifying potential risk factors and targeting prevention strategies. This information will direct prevention efforts in the coming years.

To date, OCCSN staff has focused on confirming diagnoses from reported information for six reportable congenital anomalies as recommended by the Centers for Disease Control and Prevention (CDC), the National Birth Defects Prevention Network (NBDPN) and the OCCSN Advisory Council.

Last Updated: 9/9/2014