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ODH IRB Change and Renewal Process

The ODH Change/Renewal form should be used anytime that you need to alter or renew your protocol with the ODH IRB.  All requests for changes or renewals should clearly state your assigned ODH IRB # (20xx-xx) along with the nature of your request.  Please be sure to read the form carefully and provide any additional documentation requested.



Change applications fall under two categories:

  1. Minor changes that can be approved by the Board Chair i.e. adding an additional year’s worth of data, changes to research staff, or other small changes that do not affect the research subjects or their rights).


  2. More significant changes that must go to the full IRB for approval (i.e. new components to the research, substantive changes to consent forms or questionnaires, or other large changes that affect the research subjects or their rights).


Change requests may be submitted at any time and will be reviewed upon receipt.  However, if we determine that a change requires full board review, it will be subject to the same deadlines as new IRB applications.  It will be reviewed at the next meeting for which a deadline has not already passed.



All ODH IRB approvals are good for one year from the date of issue.  The expiration date is indicated in the last paragraph of the approval letter.  Renewals can be approved by the Board Chair unless they include a request for substantive changes.


Researchers are responsible for tracking their expiration dates and submitting a request for renewal in a timely fashion.  We recommend filing for renewal at least two weeks prior to your expiration date.  One month or more should be allowed if you are also asking for substantive changes.


All Change or Renewal applications must contain the following:

  1. IRB Protocol Change and Renewal Form
  2. A letter explaining the need for the change or renewal
  3. Copies or any other documents being changed or added to the protocol

Some forms require Microsoft Word 2007 or greater to view and edit.  If you require a different format please E-mail: 

Page Updated: 2/21/2018