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Payment

Payment Process

Payment rules and regulations for the Ohio WIC program are set forth by the United States Department of Agriculture Food and Nutrition Service (USDA/FNS). The State of Ohio, Department of Health, Bureau of Health Services, WIC program administers all awarded WIC funds. 

The Department will pay vendors for all EBT transactions submitted to the state WIC Program if all of the following conditions are met:

  • The WNC transactions occurred during the valid period
  • The transactions contained in the claim file are less than forty-eight (48) hours old at the time of claim file submission
  • The participant approved the transaction at the point of sale
  • The claim file includes transactions that occurred only at the authorized vendor
  • The WIC transactions occurred while the vendor was in a valid contracting period

The department shall pay the vendor the actual amount of sale or the maximum value as established by the department for each transaction, whichever is lower. 

Payments are made by direct deposit into an account established during the contracting process. Click here to access the WIC Authorization Agreement For Direct Deposit of EFT Payments. To avoid any delays in payments, notify the State WIC office at least 30 days prior to the effective date of the change.
 

Payment Inquiries

Authorized vendors will be able to view the Remittance Advice through the Vendor Portal. The Remittance Advice details claim files that have been processed and includes corresponding reject codes and/or payment adjustments.

Click here to view the Ohio WIC Omneity Vendor Portal User Manual.

After researching payment history on the Vendor Portal, vendors who have questions regarding partial payments, denied claim files , or dollar amount paid should call 1-800-282-3435 and speak to their WIC Vendor Specialist (to view the list of specialists click Vendor Specialists by County).

Before calling the Vendor Specialist, please have the following information available:

  1.   The total dollar amount listed on the claim file
  2.   Deductions/Adjustments/error codes for each claim file
  3.   Four-Digit Store Number
  4.   Claim File Number

A Vendor Specialist will be available to answer your call at 1-800-282-3435, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Request for Reconsideration of Payment

Requests for reconsideration must be received within 30 days after the denial was made. Requests for reconsideration exceeding $500 require USDA approval. Requests must be submitted in writing and must include any supportive documentation (e.g., wholesale invoice), the vendor’s four digit WIC identification number, claim file number, the dollar amount to reconsider, and the date on the claim file and the denial code.  This information should be sent to the following address:

 

The Ohio Department of Health

Bureau of Health Services

246 N. High St. 6th Floor

Columbus, Ohio 43215

Attention: Vendor Operations

Fax (614) 564-2470

Email: OHWIC@odh.ohio.gov

Below are links to copies of commonly used payment documents:

WIC Authorization Agreement For Direct Deposit of EFT Payments

OSS/Supplier Information Form

W-9 Form

Last Updated: 1/2016