1	School Environmental Health and Safety Inspection Training Ohio Department of Health Bureau of Environmental Health Indoor Environments Section
2	Welcome Introductions Contributing Organizations
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4	Welcome Introductions Contributing Organizations Review of Agenda Overview of Manual Housekeeping Items
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10	Overarching Goal Optimal environmental health & safety in ALL Ohio Schools
11	School Health Policies and Programs Study, 2006
12	What is it? Jarod’s Law School Health and Safety Network Inspection of public and nonpublic school building and grounds at least once each year Identify conditions dangerous to public health and safety present in or on the building or grounds
13	Jarod’s Law (con.’t) Inspector to use forms, templates, and checklists developed by ODH Inspections to be conducted during regular school hours
14	Jarod’s Law (con.’t) Inspection report with recommendations for change to: The Principal or Chief Administrator of the building The Administrator responsible for facility operations and maintenance The Superintendent The Board of Education The Auditor of State The report is a public record
15	Jarod’s Law (con.’t) The act requires the board of education of each school district to develop a plan for abatement of conditions that are determined to be hazardous to occupants. The plan must be in written form and must include a schedule for completion of the abatement. The abatement plan is a public record for purposes of the public records law (R.C. 149.43, not in the act).
16	Jarod’s Law (con.’t) ODH will develop information specifying dangerous conditions and products and distribute this information to boards of health on a quarterly basis via electronic mail The information must also be made available on the Department of Health's website
17	Jarod’s Law (con.’t) Director of Health will adopt rules not later than 18 months after the act's effective date and will establish minimum standards and procedures for Network inspections Inspection must be conducted by a registered sanitarian
18	Jarod’s Law (con.’t) Use staff positions already within their organizations to establish and operate the Network. Auditor of State must review the report of each Network inspection and may include references to any recommendations included in the inspection report in any audit of the school district
19	Previous Activities TfS work School Environmental Management Plan and workshops Survey of local health departments Development of new guidance manual Advisory Committee Pilot of guidance
20	Rule Development Process Advisory Committee Development of rules (9) Public comment period Revisions Legislative review Rule became effective on 9/27/07
21	Challenges with Rule Development Funding Competing priorities and special interests Lack of current guidance Avoiding duplication of effort Avoiding conflict with other laws FEAR
22	What Went Right? Broad stakeholder representation Ability of group to compromise HUGE step forward in School Environmental Health
23	Implementation Training Healthy SEAT!! Equipment for LHDs Consensus on patience
24	ORC 3701-54 01- Definitions 02- Purpose and Scope 03- Responsibilities of the Director of Health 04- Responsibilities of the Board of Health 05- Responsibilities of Schools 06- Inspection of Grounds & Building Exterior 07- Inspection of Indoor Environments 08- Inspection of Specialty Classrooms 09- Inspection of Administrative and Non-Classroom Areas
25	Definitions (3701-54-01) Playground terms MSDS School Tempered Water
26	Purpose, scope & authority (3701-54-02) Chapter 3701-54-02: Purpose is to provide minimum standards and procedures Scope of inspection includes all areas of the school buildings and associated grounds Authority given to boards of health under 3707.26 (B) & 3701.935 of the Revised Code
27	Responsibilities of the Director of Health (3701-54-03) Develop forms, templates and checklists as necessary May develop guidance Coordinate inspections to avoid duplication Develop information relating to recalled products (no later than 60 days after effective date)
28	Responsibilities of Boards of Health (3701-54-04) Conduct school inspections in accordance with the rules During school’s operation and regular school hours Time between inspections not to exceed 15 months BOH must notify building principal or administrator one week ahead if escort is requested
29	Responsibilities of Boards of Health (3701-54-04) Must use the forms, templates & checklists developed by the director Determine compliance with the written plan of abatement Once the plan is completed a supplemental report must go to the same people that received original report
30	Responsibilities of the School (3701-54-05) Cooperate with the board of health Give access to the building and grounds Provide any records or information requested by the board of the health Provide a representative to accompany sanitarian when request has been made in advance
31	Responsibilities of the School (3701-54-05) Create a written plan of abatement for conditions identified in inspection report Appoint a school rep. to inspect the school building for the dangerous products & conditions identified in the quarterly list Provide a contact list to the BOH for the persons that receive the inspection report
32	Grounds and Building Exterior (3701-54-06) School grounds Buildings in good repair; no trip hazards Idling policy for buses; No idling of vehicles near air intakes, entrances or exits or where buses are loading/unloading No evidence of standing water or drainage problems No contaminant sources near outside air intakes No evidence or standing water or drainage problems that could cause water intrusion; no evidence of water intrusion or conditions that could lead to water intrusion
33	Grounds and Building Exterior (3701-54-06) Building exterior No application of paint, roofing materials or other sealants during occupied periods Roof of building inspected at least once a year, following severe weather & whenever deemed necessary A copy of the ODH roof inspection form shall be available for review by the BOH A current drawing of the roof that indicates the location of the HVAC units, exhaust vents and roof drains
34	Grounds and Building Exterior (3701-54-06) Playgrounds Equipment kept in good repair and free of hazards Students supervised Adequate surfacing Use Zones Entanglement and Entrapment
35	Grounds and Building Exterior (3701-54-06) Solid waste disposal areas Kept clean and away from outside air intakes Equipped with lids; containers covered with not in use Compactors shall have enclosed hoppers with safety interlocks No evidence of attracting pests Outdoor athletic facilities Review of annual inspection of bleachers, folding & telescoping seating and grandstands No standing water; no storage of athletic equipment that could collect water
36	School Indoor Environments (3701-54-07) Outside entrances & exits Five step or 15 foot walk-off mat at all entry points All indoor environments Sanitary with no signs of moisture, water damage, water intrusion or mold No evidence of pests or obvious food sources for pests All furniture and toys clean and cleanable Portable banquet tables, TVs, heavy equipment and shelving secured
37	School Indoor Environments (3701-54-07) MSDS on all chemicals and cleaning products not provided by the school and all chemicals stored in a manner or volume that is consistent with product labeling Kept inaccessible to students Floors Carpeting & VCTT not installed in areas prone to moisture or proximate to moisture sources Carpeting & VCTT not installed in vestibules or corridors within 15 feet of building entrances
38	School Indoor Environments (3701-54-07) Ceilings intact and sanitary with no water damage, stains, mold or chipping or peeling paint Windows and walls clean, intact
39	School Indoor Environments (3701-54-07) HVAC Thermostatic controls set to operate fan continuously during occupied periods No excessive noise, vibration or odor MERV 7 filtration Unobstructed supply grills and outlets Adequate ventilation to prevent reasonable health complaints and to remove or dilute contaminants within the capacity of the system T & RH in accordance with appendix (within capacity of system)
40	School Indoor Environments (3701-54-07) Animals No excessive accumulation of waste in animal cages or containers; proper lids Hand washing facilities available and used No animals where food or drink is prepared or consumed Restrictions on Nonhuman primates, rabies vector species, wolves and wolf-hybrid, aggressive or unpredictable animals, stray animals, venomous or toxin-producing spiders, insects, reptiles or amphibians Feed in tightly sealed containers
41	School Indoor Environments (3701-54-07) Plumbing All fixtures in good repair Drinking fountain stream 1” above guard; no spillage Flushing protocol Sinks functioning and supplied Diapering Hand washing facilities available Sanitary with appropriate guards
42	School Indoor Environments (3701-54-07) Lighting provided at proper level (Appendix B) No excessive noise to create hearing hazard or disrupt classroom instruction Fans guarded No laser pointers Hallways & stairwells No storage Stair treads and handrails secure
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44	Specialty Classrooms (3701-54-08) Science classrooms Locked when not in use; supervised when in use Master gas shutoff valve clearly labeled Food and drinks prohibited No elemental mercury or mercury containing devices No excessive dust accumulation or sediment PPE available and in use when appropriate Fume hoods in use when airborne contaminants are being generated
45	Specialty Classrooms (3701-54-08) Science Classrooms (con’t) No asbestos containing material Hand washing facilities in classroom Hazard Communication Chemicals properly labeled MSDSs
46	Specialty Classrooms (3701-54-08) Chemical Storage Locked when not in use Comprehensive chemical inventory and disposal log Stored by chemically compatible families Acids and bases stored separately Nitric acid stored separately from other acids Vented storage, if existing, on continuously No chemicals from Appendix A No chemicals stored in fume hoods Laboratory refrigerator No food and drink stored in lab refrigerator
47	Specialty Classrooms (3701-54-08) Emergency Showers and eyewash operational and within 10 sec of workstations; tested monthly; 15 min cont flow of water Chemical spill kit available Drawing or schematic with location of acid neutralization tank; documentation of yearly inspection
48	Specialty Classrooms (3701-54-08) Visual Arts Classrooms Food and drinks prohibited No use of dry or powdered pigments or clays; highly toxic solvents; materials with heavy metals; solvent based inks, asbestos containing materials Solvents are not to be used in elementary classrooms unless an AP label from ACMI is present Hand washing facilities present Eyewash stations present
49	Specialty Classrooms (3701-54-08) Visual Arts (con’t) PPE Aerosols used under local exhaust systems Local exhaust used when hazardous airborne contaminants are generated Kilns shall have local exhaust Hazard Communication & Chemical Hygiene
50	Specialty Classrooms (3701-54-08) Industrial arts classroom Compressed air not to be used for cleaning purposes PPE present and in use when appropriate Written safety plan available MSDS available Emergency showers and eyewash stations unobstructed and operational
51	Specialty Classrooms (3701-54-08) Industrial Arts (con’t) Equipment General good repair Guards on blades, belts or other devices Control switches accessible Not impeding egress; no tripping hazard Electrical cords in good condition No use of ungrounded extension cords Hazard Communication & Chemical Hygiene
52	Specialty Classrooms (3701-54-08) Stage and set construction areas Music rooms Mouthpieces for shared instruments shall not be used by more than one student Family & Consumer Science rooms First aid kit accessible Food stored off the floor and in a manner that is inaccessible to pests No mercury containing thermometers
53	Administrative and non-classroom (3701-54-09) Auditoriums and Student Dining Areas Risers, platforms and guardrails in good repair and structurally intact Edge of stage clearly marked Cafeteria tables secured to wall or inaccessible Tables sanitized between use Floor cleaned after spills and after periods when food is served
54	Administrative and non-classroom (3701-54-09) Library/Media centers No excessive accumulation of dust Shelving and heavy equipment secured Indoor Athletic facilities All gym equipment and loose furnishings safe, sanitary in good repair Cleaning supplies available for use under supervision Protective matting provided Review of inspection of bleachers and telescopic seating Aquatic facilities in compliance with 3701-31 of OAC
55	Administrative and non-classroom (3701-54-09) Locker rooms Hot and cold water at operational faucets and showers Operational showers not used for storage Operational showers that are used by students have non-slip mats or surfacing No carpet Training or weight lifting rooms Equipment clean and in good repair Cleaning supplies shall be readily available Exhaust in areas with therapeutic whirlpool
56	Administrative and non-classroom (3701-54-09) Restrooms Sinks that have automatic or low-flow fixtures shall provide at least 10 seconds of continuous water flow Sinks must have soap, towels, tempered water Hand-washing posters visible from each sink Exhaust fans continually operating while the building is occupied Diapering facilities clean and in good repair. Elevated surfaces shall be properly guarded
57	Administrative and non-classroom (3701-54-09) Custodial closets Doors locked to unauthorized individuals Exhaust fans Sinks equipped with backflow devices Chemicals properly labeled MSDS readily accessible to staff Mechanical rooms Annual boiler inspection certificate on file Flammable or combustible liquids stored in approved containers
58	Administrative and non-classroom (3701-54-09) Attics, mezzanines, basements and crawl spaces No roof or plumbing leaks visible No animal or insect nests, debris present Water and waste water treatment systems If the school owns, operates or manages the drinking water or waste water systems, evidence of compliance with any applicable regulations (OEPA, ODH)
59	Administrative and non-classroom (3701-54-09) Healthcare area Locked storage for medications Access to a telephone Toilet and sink either in the clinic or adjacent to the area Sharps container Non-mercury thermometers & sphygmomanometers
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61	Administrative and non-classroom (3701-54-09) Administrative areas Appliances clean and in good repair Proper storage of food to limit attraction of pests Rules and Protocols Dangerous or recalled products Radon testing Asbestos School-wide safety or crisis management Blood borne pathogens Medications
62	Administrative and non-classroom (3701-54-09) Rules and Protocols (con.’t) Comprehensive safety plan Chemical hygiene plan MSDS Hand washing protocol No smoking signage Integrated Pest Management Plan Flushing Protocol
63	Forms and Templates Inspection Form Environmental Measurement Form Roof Inspection Form School Information Form Health and Safety Network Transmittal
64	Suggestions for LHDs… Conduct inspections using guidance Use professional judgment Make appropriate referrals Provide feedback for updates Provide technical assistance to schools in making changes
65	Process Recommendations Schedule your inspection Ask for someone to assist or accompany you for the inspection Tell them you will need: Floor plan of the building Access to areas that might be locked (roof, HVAC system, custodial closets)
66	At the School Meet with Administrator, if possible Letter explaining the process (optional) Obtain Floor Plan and ask for assistance in identifying all specialty classrooms Ask if there are any problem areas they would like you to inspect Identify 25% of remaining general classrooms at random
67	Suggestions for Schools…. Participate in inspections Use school guidance provided Take advantage of LHD expertise Use ODH as necessary Implement policies that encourage good environmental health and safety
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