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Adoption Finalized After September 18, 1996

Adoption records may be opened if an authorization of release by the biological parent(s) is on file and the adopted person is older than 21 or by the adoptive parent if adopted person is between 18-21 years old. Please note, other documentation and verification may need to be provided before the adoption records may be opened.

Application for Release of Adoption File (HEA 3038): An adoptive person who is over the age of 21 and who was available for adoption after Sept. 18, 1996 can request birth information. If he/she is older than 18, the adoptive parents can request the information for the adopted child. Birth information will be disclosed if an authorization of release (or signed disclosure) has been registered and authorizes the information released.        

  • Adoption had to be finalized after September 18, 1996
  • Application for Release of Adoption File (notarized form)
  • Two pieces of identification (if name change or marriage, need to show linkage)          
  • $20 fee

Authorization for Release of Adopted Name (HEA 3036):  An adoptive person who is over the age of 21 or the adoptive parent of an adopted person at least age 18 but under the age of 21 can submit the request. This form grants legal permission for the Office of Vital Statistics to release the adoptive name to the biological parents or siblings of the adopted person upon their request.

  • Adoption had to be finalized after September 18, 1996
  • Authorization for Release of Adopted Name (notarized form)
  • Two pieces of identification (if name change or marriage, need to show linkage)          

Rescission for Request for Assistance by Adopted Person (HEA 3037):  You may cancel your Request for Assistance by completing this form. By rescinding the Request for Assistance the biological parents or siblings will not be able to obtain the adoptive name of the adopted person upon their request.            

Application for Release of Adopted Name (HEA 3039): Biological parent(s) or sibling(s) can submit the Application for Releases of Adopted Name. This will allow the adopted child’s name to be released to the biological parents or siblings in the event that an adopted child over the age of 21, or the adoptive parents of and adopted child between the ages of 18-21 have submitted a Request for Assistance by Adopted Person (HEA 3036). Please note, other documentation and verification may need to be provided before the adopted name can be released.

  • Adoption had to be finalized after September 18, 1996
  • Application for Release of Adopted Name (notarized form)
  • Two pieces of identification (if name change or marriage, need to show linkage)      

Authorization of Release Form for Birth Parent (HEA 3035):  Biological parent(s) who did not sign the Disclosure Statement (ODHS 1693) when giving a child up for adoption can file an authorization form that provides identification information about themselves. A copy of this form will be released to the adopted child in the event that they submit an Application for Releases of Adoption File.

Denial of Release for Birth Parent (HEA 2758):  Biological parent(s) who wish to change their mind and decide they do not want their information shared with the biological child can complete this form.

  • Denial of Release for Birth Parent 
  • Adoption had to be finalized after September 18, 1996
  • Two pieces of identification (if name change or marriage, need to show linkage)

Should you have questions about these forms, contact the Ohio Department of Health, Office of Vital Statistics, at (614) 466-2531.

 

Updated: 3/17/14