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Local Vital Statistics Offices

Welcome

The Vital Statistics Stakeholder Support Site for local VS offices is divided into four sections:  Guidance, Procedures and Forms, ServiceNow, and Webinars.  General announcements can be found on this main landing page and information applicable to all users of IPHIS/EDRS (such as password resets, new users, and printer settings issues) can be found on the “All IPHIS/EDRS Users” page.  Please use the links on the left hand side of this page to navigate to the other sections. 

Death Record E-Filing Project - July 2017 Update

As of July 2017, 83 local Vital Statistics offices have begun accepting electronic filing for death records in their jurisdictions.  This means signed death certificates can be emailed with a request for approval (form available here) to the local registrars who will review the certificate and accept or reject the filing within one business day.  If your local vital statistics office is interested in joining our e-filing project, please contact State Registrar Judy Nagy via email: Judy.Nagy@odh.ohio.gov.    More information about this project can be found here and a full list of participating offices with contact emails can be found here

2017 Annual Filing Fee Certifications 

Each year, the Bureau of Vital Statistics sends letters to local Vital Statistics offices for their registration filing totals for the year.  This year's certification letter should arrive in mid-August. 

IPHIS Enhancement - January 2017

 

The enhancements to our Integrated Perinatal Health Information System are live as of January 1st 2017.  Electronic registration of birth records has arrived for all 2017 and forward births in Ohio.  Information about the enhancements can be found in the IPHIS Enhancement Summary which includes information on how the changes will affect birth facilities as well as local Vital Statistics offices.  There are also new guides to IPHIS for both birth facilities and local health departments available on the Support Site - check the Local Health Department Procedures and Forms page to the left for an updated copy. 

EDRS Enhancement - October 2016

The enhancements to our Electronic Death Registration System are live as of October 4th, 2016.  These updates should streamline the process of registering death records by making all coroner-certified death records a fully electronic registration.  Beginning with 2017 event year deaths, medical supplements from coroners will also have a fully electronic registration process.  Information about the enhancements can be found in the EDRS Enhancement Summary which includes information on how the changes will affect coroners and funeral homes as well as local Vital Statistics offices.  The Easy-Step Guides for EDRS for funeral homes, coroners, and local Vitals staff have also been updated - check the Local Health Department Procedures and Forms page to the left for an updated copy. 

 

Last Updated: 7/12/2017