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Vital Statistics Stakeholder Support Site

Welcome

This site is maintained by the Bureau of Vital Statistics for our partners in local vital statistics offices, birth facilities, funeral homes, coroner’s offices, and other governmental agencies.  If you are a member of the public needing a certified copy of a vital record, or general information about our records, please click here.
 
If you are a Vital Statistics partner or stakeholder, please use the links to the left to find the support page tailored to your needs.  You can also contact our Vital Statistics Helpdesk at VS.Helpdesk@odh.ohio.gov or via phone at 614-466-2531, option 2, then option 3. 

Announcements

For a summary of the most recent Vital Statistics news, please click here


Death Record E-Filing Expansion

As of November 2017, 101 local Vital Statistics offices have begun accepting electronic filing for death records in their jurisdictions, including all of Ohio's metropolitan areas!  This means signed death certificates can be emailed with a request for approval (form available here) to the local registrars who will review the certificate and accept or reject the filing within one business day.  Any funeral home handling a death in these jurisdictions may participate!  More information about this project can be found here.   

2017 IPHIS/EDRS Enhancements

As of January 1st, 2017, the Integrated Perinatal Health Information System (IPHIS) updates allowing for fully electronic registration of Ohio birth records are active.  Every birth facility in Ohio should be aware of these changes and should know who will have the new Birth Facility Supervisor role in their facility.  The Bureau of Vital Statistics conducted several regional trainings in coordination with other ODH programs to discuss these changes.  For a complete summary of the changes to Vital Statistics workflow in IPHIS and how they will affect birth facilities and local Vital Statistics offices, please click here.  Also as of January 1st, 2017, the Electronic Death Registration System (EDRS) enhancements allowing coroners to complete their medical supplements and register them electronically are active.  A summary of the changes to EDRS that were made in October 2016 can be found here, including a brief discussion of medical supplements.  Coroners who are unfamiliar with electronic registration of death records or who are looking for expanded instructions for medical supplement registration can find their updated guide here

Registrar Directory

UPDATED 11/03/2017   Please click here to view the current version of the Ohio Registrar Directory which contains contact information for all local vital records offices and their local, deputy and sub- registrars (the most recent month’s updates are summarized on the first page). The directory is updated on a monthly basis and reposted to the Stakeholder Support Site.  For the appointment of a new registrar or deputy registrar use our Change of Registrar Appointment Request form here and use the ServiceNow portal here or email VS.Helpdesk@odh.ohio.gov.    

To access the contact information for funeral homes, visit the Ohio Funeral Directors Association website at www.ofdaonline.org and click the link at the bottom of the page labeled "Find a Funeral Home". You can search by city and/or name to find the address and phone number of local business partners. For coroners, visit the Ohio Coroners Association website at www.osca.net/ohio_coroners.php

Last Updated: 11/13/2017