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Vital Statistics Stakeholder Support Site

Welcome
This site is maintained by the Bureau of Vital Statistics for our partners in local vital statistics offices, birth facilities, funeral homes, coroner’s offices, and other governmental agencies.  If you are a member of the public needing a certified copy of a vital record or general information about our records, please click here.
 
If you are a Vital Statistics partner or stakeholder, please use the links to the left to find the support page tailored to your needs.  You can also contact our Vital Statistics Helpdesk at VS.Helpdesk@odh.ohio.gov or via phone at 614-466-2531, option 2, then option 3.  

*NEW* 2018 IPHIS-EDRS Updates

On Tuesday 8/21/2018 IPHIS-EDRS will be unavailable in the morning while the Bureau of Vital Statistics installs updates.  The changes Vital Statistics is making to our vital records system will affect each group of stakeholders (funeral homes, local Vital Statistics staff, birth facilities, coroners, and physicians) in different ways.  Please review the linked Guides below for a full explanation of the changes users will see beginning 8/21or visit the page linked to the left for each group of IPHIS-EDRS users to see all of the training materials produced by the Bureau. 

 

  • Update Guide for Local VS - Local registrars and Vital Statistics staff will see changes to our process for correcting recent birth and death records, along with many other changes.   
  • Update Guide for Funeral Homes - Funeral directors and funeral home staff should also take time to review the webinar (linked here) demonstrating the new Death Correction process. 
  • Update Guide for Hospitals - Birth facility IPHIS users will notice only very minor changes. 
  • Update Guide for Coroners - Coroners and coroner clerks will experience new data entry checks in the Cause of Death fields. 
  • Update Guide for Physicians - Physicians and physician clerks will experience new data entry checks in the Cause of Death fields. 

 

Announcements
For a summary of the most recent Vital Statistics news, please click here.


Death Record E-Filing

A completed and signed paper death certificate can be emailed with a request for approval (form available here) to the local registrars who will review the certificate and accept or reject the filing within one business day.  Any funeral home handling a death in these jurisdictions may participate. 

 

Registrar Directory

Updated 5/1/2018.   Please click here to view the current version of the Ohio Registrar Directory which contains contact information for all local vital records offices and their local, deputy and sub- registrars (the most recent month’s updates are summarized on the first page). The directory is updated monthly and reposted to the Stakeholder Support Site.  For the appointment of a new registrar or deputy registrar use our Change of Registrar Appointment Request form here and use the ServiceNow portal here or email VS.Helpdesk@odh.ohio.gov.    

 

To access contact information for funeral homes visit the Ohio Funeral Directors Association website at www.ofdaonline.org and click the link at the bottom of the page labeled "Find a Funeral Home". You can search by city and/or name to find the address and phone number of local business partners.

 

 

Last Updated: 8/16/2018