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Vital Statistics Stakeholder Support Site

Welcome

This site is maintained by the Bureau of Vital Statistics for our partners in local vital statistics offices, birth facilities, funeral homes, coroner’s offices, and other governmental agencies.  If you are a member of the public needing a certified copy of a vital record, or general information about our records, please click here.
 
If you are a Vital Statistics partner or stakeholder, please use the links to the left to find the support page tailored to your needs.  You can also contact our Vital Statistics Helpdesk at VS.Helpdesk@odh.ohio.gov or via phone at 614-466-2531, option 2, then option 3. 

Announcements

For a summary of the most recent Vital Statistics news, please click here

IPHIS Enhancement - As of January 1st, 2017, the Integrated Perinatal Health Information System (IPHIS) updates allowing for fully electronic registration of Ohio birth records will be active.  Every birth facility in Ohio should be aware of these changes and should know who will have the new Birth Facility Supervisor role in their facility.  The Bureau of Vital Statistics conducted several regional trainings in coordination with other ODH programs to discuss these changes.  For a complete summary of the changes to Vital Statistics workflow in IPHIS and how they will affect birth facilities and local Vital Statistics offices, please click here

EDRS Enhancement - As of January 1st, 2017, the Electronic Death Registration System (EDRS) enhancements allowing coroners to complete their medical supplements and register them electronically will be active.  A summary of the changes to EDRS that were made in October can be found here, including a brief discussion of medical supplements.  Coroners who are unfamiliar with electronic registration of death records or who are looking for expanded instructions for medical supplement registration can find their updated guide here

Death Record E-Filing Project Expansion

As of July 2017, 83 local Vital Statistics offices have begun accepting electronic filing for death records in their jurisdictions, including all of Ohio's metropolitan areas!  This means signed death certificates can be emailed with a request for approval (form available here) to the local registrars who will review the certificate and accept or reject the filing within one business day.  Any funeral home handling a death in these jurisdictions may participate!  More information about this project can be found here and a full list of participating offices with contact emails can be found here

Registrar Directory

UPDATED 6/3/2017   Please click here to view the current version of the Ohio Registrar Directory which contains contact information for all local vital records offices and their local, deputy and sub- registrars (the most recent month’s updates are summarized on the first page). The directory is updated on a monthly basis and reposted to the Stakeholder Support Site.  For the appointment of a new registrar or deputy registrar use our Change of Registrar Appointment Request form here and use the ServiceNow portal here or email VS.Helpdesk@odh.ohio.gov.    

To access the contact information for funeral homes, visit the Ohio Funeral Directors Association website at www.ofdaonline.org and click the link at the bottom of the page labeled "Find a Funeral Home". You can search by city and/or name to find the address and phone number of local business partners. For coroners, visit the Ohio Coroners Association website at www.osca.net/ohio_coroners.php

Last Updated: 7/13/2017