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Registration To Work On A Private Water System

Who Must Register?

All companies or self-employed individuals not employed by a company, in the business of constructing, developing, installing, disinfecting, treating, inspecting, abandoning, servicing or altering all or any part of a private water system, as defined in the Ohio Administrative Code Rule 3701-28-01(QQQ), must annually register with the Ohio Department of Health.

If you are an active duty member of the U.S. armed forces, a veteran, spouse or surviving spouse of a service member or veteran, your company's registration application will be priority processed if you mark the box identifying yourself as such.

Examples of private water systems contractors whose work requires registration includes:

  • well drillers; 
  • pump installers;
  • cistern installers;
  • spring developers;
  • pond installers;
  • well sealing;
  • water treatment/conditioning installers;
  • those who inspect private water systems for compliance with OAC Chapter 3701-28;
  • those who collect samples from and interpret the results or offer advice concerning the correction of problems identified by sampling; and,
  • those doing work on a private water system prior to the discharge side of any pressure tank or other storage vessel.

2019 Private Water Systems Contractor Registration

To register as a private water systems contractor for the 2019 registration year in anything other than your company owner’s given name (as would be found on a driver’s license or State identification card) you are required to provide proof of a business or trade name filing with the Ohio Secretary of State. To file your business name, fictitious or trade name with the Ohio Secretary of State, contact them at 614-466-3910 or 1-877-767-3453 ext. 1. Instructions for filing with the Ohio Secretary of State are located on their website at

2018 Private Water Systems Contractor Registration

Please Note:  If you intend to perform work on a private water system BEFORE December 31, 2017, you must complete and submit the following registration material.

No work shall begin on a private water system without confirmation of registration from the Ohio Department of Health through either the List of Registered Private Water System Contractors of a letter of acceptance and a registration card for the year work is being performed.

Property owners who intend to work on a private water system they own:

Who does not have to register?

Registration is not required of any person who performs labor or services as an employee under the direct supervision of a registered contractor, or any person who aids the owner with this work without compensation.

Direct supervision means that a registered water system contractor instructs and controls the person claimed to be supervised, the person is an employee of the registered contractor, and that the registered water system contractor is responsible for the actions of that person and is reasonably available if and when needed, even though such registered water systems contractor may not be physically present at the work site.

What is the registration period?

The private water systems contractor registration is an annual registration that is valid from January 1 to December 31 of each calendar year. Contractors or homeowners that register after January 1 will have a registration that is valid from the date of confirmation and processing of the completed application through December 31 of the same calendar year.


Page Updated: 10/16/2018